Do you find it difficult writing an e-mail? Or just need a quick refresh? Check out the essential things I make sure are in my e-mail when writing to future employers.
First things, first, what is your subject line? It’s important that the subject is clear so that the receiver can get an understanding of what the email is about. Examples;

“Internship interview for Friday 15^th” or “Important documents required”

After you have that sorted out, we can move on to the greeting. If you know who the receiver is, add their name. Depending on the level of familiarity, you can decide how to start a greeting.

“Dear Mr. Smith,”
“Dear Ms. Jones,”

Have you ever gotten an e-mail where you didn’t know if the person was a male or female? I have. My advice is to use the whole name in the greeting.

Dear {Name} {Last Name},

Just make sure you don’t make a spelling mistake with the receiver’s name!

The Body

I like starting off an e-mail in a positive tone. Whether it’s thanking someone for replying or asking them how their day is going. It doesn’t have to be long or too personal, just one sentence should be fine.

As for the rest of the body, be clear of what message you are trying to get across or want to receive. The length of the body should not be too much because the receiver might not have time to go through a lengthy message. Do make sure though that you give or request the essential information you require.

Keep your e-mail nice and clean. Use an appropriate font style and size, such as Arial, Helvetica, or Tahoma at size 12. Don’t forget about your grammar and spelling! Your e-mail can be your first impression in terms of communication. Make sure your confidence is shown in your writing style.

I personally like to end the body of the e-mail with a positive sentence as well. Some of my examples are;

“Thank you for your time.”
“I look forward to hearing from you soon.”
“I look forward to your advice.”
“I look forward to meeting you soon.”

The sign-off

With a more formal e-mail you will want to sign it off with a;

“Kind regards,” or “Yours Sincerely,”

Followed up by your first name and last name.

One last time!

Finished writing the e-mail? Do a quick check and make sure you have everything down, added the attachments and have proofread the mail. Once you are done, press that send button! Make sure to check your inbox regularly afterward for a reply.

I hope my tips can help the next time you write to a future employer.

Cheers from the Panda City.